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Compliance_Specialist.pdf

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Deputy Court Clerk I Posting

Deputy_Court_Clerk_I_-_JE_05.19.2025.docx

 

POSITION DESCRIPTION

 

Job Title:	Deputy Court Clerk I
Effective Date:	May 19, 2025	Department:	Municipal Court – 4100
Job Category:	Office Clerical	FLSA:	Non-exempt
Reports To:	Court Administrator	Supervises:	None
Benefits:	Paid Holidays, Paid PTO (Vacation, Sick, Personal/Bereavement, Birthday), Tuition Assistance, $20,000 Life Insurance, Long-Term Disability, Dental, Medical, Wellness Program, Participation in Texas Municipal Retirement System, Voluntary Mission Square-457 Deferred Compensation Retirement Plan & other voluntary benefits.

 

DEFINITION / GENERAL PURPOSE:

Under general supervision, the Deputy Court Clerk I provides support services to the Municipal Court including scheduling court dockets, maintaining records of the court process, and coordinating assigned activities with the general public.

 

SUPERVISION RECEIVED AND EXERCISED:

Works under the general supervision of the Deputy Court Clerk II.

 

ESSENTIAL DUTIES AND RESPONSIBILITIES:

Performs clerical duties by processing and scanning various court records, reports, citations, summons, warrants and other documents into the computer, ensuring accurate record keeping, transferring electronic and manual tickets into the proper software system.   Mails late notices, summons and restitution checks.   Files paperwork, processing outgoing and incoming complaints from the Police Department, processing and logging incoming information obtained through letters, fax, or email, preparing monthly reports and prepare daily deposits.   Provides customer service to the Public by serving as cashier, colleting fines and fees, answering questions, providing information and answering telephones.   Responds to counter, telephone and written inquiries.   Prepares documents for Court hearings as instructed.   Attends to the jury, and assembling witnesses and jurors.   Assists with Court procedures and processes Court documents by entering plea agreements into the computer, referencing defendant name in software for existing file or making a new file, placing defendants on dockets, instructing defendants on general orders and paperwork.   Initiates related paperwork as needed by defendants to facilitate their response to a citation or complaint.   Must have the ability to work well with others and have a good/pleasant attitude.   Regular and timely attendance is an essential job function.

 

 

 

 

PERIPHERAL DUTIES:

Performs other duties as assigned by the Deputy Court Clerk II, Presiding Judge or Court Administrator.

 

DESIRED MINIMUM QUALIFICATIONS:

High school diploma or GED equivalent with course work in typing and/or general office practices required;   Two (2) years prior work experience in secretarial, clerical, paralegal or administrative work, including One (1) year in a court environment;   Any equivalent combination of education and experience.

 

SPECIAL REQUIREMENTS:

Must obtain Municipal Court Clerk Certification - Level I within eighteen (18) months of hire.   Valid State Driver's License, or ability to obtain one prior to employment.

 

KNOWLEDGE, SKILLS AND ABILITIES:

Knowledge of legal language and legal procedures related to municipal court functions;   Knowledge of the collection, accounting and submission of court fines, cost and fees.   Knowledge of general office procedures;   Knowledge of basic bookkeeping practices;   Knowledge of criminal, traffic and infraction procedures;   Knowledge of Windows, MS Word and Excel required;   Skill in the operation of the listed tools and equipment;   Ability to effectively communicate on a one‑to‑one basis with the public;   Ability to maintain effective working relations with employees, other departments, officials and public;   Ability to type and enter data accurately and to maintain accurate records;   Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form;   Ability to deal with problems involving several concrete variables in standardized situations;   Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals;   Ability to write routine reports and correspondence;   Ability to add, subtracts, multiply, and divides in all units of measure, using whole numbers, common fractions, and decimals;   Ability to speak effectively before groups of citizens, customers or employees of the organization;   Ability to compute rate, ratio, and percent and to draw and interpret bar graphs;   Ability to perform related duties and responsibilities as required.

 

 

SELECTION GUIDELINES:

Formal application, rating of education and experience; oral interview and reference check; job related tests may be required.

 

TOOLS AND EQUIPMENT USED:

Personal computer system, including word processing and specialized court software; 10-key calculator, phone, copy / fax machine, and scanning devices.

 

PHYSICAL DEMANDS:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.   While performing the duties of this job, the employee is frequently required to sit and talk or hear. The employee is occasionally required to walk; use hands to finger, handle, or feel objects, tools, or controls; and reach with hands and arms.   The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision and the ability to adjust focus.

 

WORK ENVIRONMENT:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.   The work environment is usually moderately noisy.            The employee must have the ability to work well with others and have a good/pleasant attitude.

 

The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position.

 

No one will perform the duties of a higher position without prior authorization from an individual authorized to approve.

 

The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change. 

https://tml.careerwebsite.com/jobs/

Court_Clerk_Job.pdf

https://littleelm.applicantstack.com/x/detail/a2kfli8gq23y

Court Clerk I

Description 

JOB SUMMARY

The Town of Little Elm is seeking a detail-oriented, motivated, and customer-focused individual to join our team as a Court Clerk. This position performs a variety of clerical and administrative duties in support of the Municipal Court, under the direction of the Court Administrator. The Court Clerk will have frequent interaction with the public both in person and over the phone, providing assistance regarding citations, complaints, and other court-related matters. Responsibilities include receiving and recording payments for court fees and fines, preparing and routing court documents, and ensuring accurate filing and record-keeping. The ideal candidate will be a self-starter who is organized, thorough, and capable of working independently in a fast-paced environment. Candidates must embody Little Elm’s Core Values of Integrity, Customer Service, Efficiency, and Innovation, which are the foundation of our organization.

 

EDUCATION/TRAINING/EXPERIENCE

1. High School diploma or equivalent. 
2. Two (2) years relevant experience in Municipal Court or other related field
3. At least two (2) years of verifiable cash handling experience

 

ESSENTIAL JOB FUNCTIONS                  

1. Processes and enters traffic, parking, penal code, and city ordinance violations into the court system.
2. Accepts and records payments for court fines, bonds, defensive driving certificates, and driving records.
3. Accounts for and reconciles daily court collections; prepares and submits daily deposits.
4. Assists in the preparation of court dockets and the issuance of juror summonses, witness notifications, and officer subpoenas.
5. Schedules court cases for hearings, arraignments, pre-trials, and judge and jury trials.
6. Performs general office duties including filing, data entry, and other administrative tasks as assigned.
7. Responds to inquiries from the public, attorneys, litigants, and law enforcement or state agencies in person and via phone.
8. Performs courtroom clerical duties during hearings, arraignments, and trials, including case processing and documentation.

 

LICENSES OR CERTIFICATES

1. Must be bondable.
2. Prefer Municipal Court Clerk Level 1 Certification.
3. Must obtain Municipal Court Clerk Level 1 certification within 18 months.
4. Must possess a valid Texas Driver’s License.

 

LANGUAGE SKILLS

1. Ability to read, write, and speak English fluently. 
2. Bilingual preferred, not required.
3. Ability to respond to common inquiries or complaints from customers, regulatory agencies or authorities, or members of the local business community.

 

OTHER SKILLS, ABILITIES & REQUIREMENTS

1. Ability to work efficiently in a fast-paced environment while maintaining a friendly and courteous demeanor.
2. Demonstrates a positive, respectful attitude when interacting with the public, judges, court administrators, coworkers, and external agencies.
3. Maintains professionalism, tact, courtesy, and firmness in frequent contact with defendants, court officials, and outside agencies.
4. Exhibits a willingness to perform duties collaboratively within a team environment.
5. Maintains strict confidentiality in accordance with legal and court requirements.
6. Possesses a thorough knowledge of municipal court practices and procedures, with an emphasis on ethical conduct and discretion.
7. Self-motivated with the ability to manage time effectively, meet deadlines, and work independently with minimal supervision.
8. Demonstrates strong organizational skills, with the ability to coordinate, prioritize, and manage multiple projects or assignments simultaneously.
9. Is detail-oriented and thorough in the processing and disposition of court cases and records.
10. Possesses basic computer proficiency, including the use of PC-based applications such as Microsoft Word and Excel.
11. Performs a variety of administrative and clerical (ministerial) duties as assigned, such as case documentation, data entry, and docket preparation.
12. Understands and upholds the Town’s core values of Integrity, Customer Service, Efficiency, and Innovation.
13. Embraces and contributes to a culture of Servant Leadership, demonstrating empathy and a commitment to serving others

 

REASONING ABILITY

1. Ability to interpret a variety of instructions furnished by management in written, oral, diagram, or schedule form.
2. Comprehensive ability to disseminate information quickly and perform tasks under pressure with short deadlines.

 

PHYSICAL DEMANDS

The physical demands described herein are representative of those that must be met by an employee to successfully perform the essential functions of this job.  While performing the duties of this job, the employee is regularly required to stand; walk; sit; use hands to operate various machines and/or equipment; and reach with hands and arms.  The employee frequently is required to talk and hear.  The employee is occasionally required to stoop, kneel, crouch, or crawl.  The employee must occasionally lift and/or move up to twenty-five (25) pounds.  Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus.

 

WORK ENVIRONMENT              

The work environment characteristics described herein are representative of those an employee encounters while performing the essential functions of this job.  Primarily office/courtroom environment.

E.O.E.  The Town of Little Elm does not discriminate on the basis of race, color, national origin, sex, religion, age, disability or military service in employment or the provision of services.

Title:	Court Clerk I
ID:	2191
Department:	Administrative
Salary Range:	$19.99 to $21.21 / hour
Hours:	Mon-Thur (7:30 am - 5:30 pm)

Starting Salary Range:

$41,944.00 - $49,927.00 Annual

 APPLY ONLINE AT CITY OF MANSFIELD JOBS

JOB DESCRIPTION:

Under the general supervision of the Court Supervisor, the Deputy Court Clerk provides a remarkable customer service experience while performing general duties in support of the Municipal Court operations.

 EXAMPLES OF WORK TO BE PERFORMED:

• Provides a remarkable customer service experience to citizens, internal and external customers, by responding to requests in a positive, timely, effective, and professional manner.
• Will work together as one to establish a healthy working environment by maximizing productivity and boosting team morale.
• Assist the public at the counter or by the phone to provide information about the procedures and requirements of the disposition of cases filed in the municipal court, payment of fines, court settings, time payments, deferred disposition, driver safety courses.
• Balance cash drawer daily and process all required reports.
• Perform date entry for court records; entry of citations, payments, dispositions to update status of cases, applying and forfeiting cash bonds, applying credit for time served.
• Prepare letters, notices and correspondences for incoming mail, new citations entered, deferred disposition, driving safety courses, juvenile hearings, and juror summons.
• Prepare court dockets for preliminary hearings and trials.
• Maintains trial dockets by preparing dockets, notifying defendants, attorneys, officers, complainants and witnesses, preparing and mailing subpoenas, selecting names of prospective jurors, preparing summons and assisting the prosecutor where needed.
• Attend court sessions on scheduled court dates to provide assistance to the Judge, Prosecutor, attending Attorneys and Defendants.
• Update status on warrants and prepare warrants for delinquent citations.
• Maintain confidentiality with regards to all court files.
• Performs all other related duties as assigned.
• Demonstrates the desire to learn and the ability to cross-train and perform other duties with the municipal court.
• Serves as a representative of the court within the community; coordinates and conducts community outreach and education, as assigned.
• Keep the Court Supervisor informed of all problems and important issues.

 OTHER DUTIES:

Please note this job description is not designed to cover or contact a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

REQUIRED KNOWLEDGE, SKILLS AND ABILITIES:

• Maintain knowledge and keeps abreast of new laws and Court Procedures and the application to each case. Makes good use of reference materials as a resource to the position, attend training as needed.
• Must be able to work in a fast-paced environment in a friendly and courteous manner.
• Positive attitude in dealing with the public, Judge, Prosecutor, Court Administrator, Court Supervisor, and co-workers.
• Demonstrate a willingness to perform duties in a team environment.
• Basic computer skills and working knowledge of Microsoft Office products and strong typing skills.
• Ability to write records, reports, and receipts; ability to complete forms.
• Must possess time management and organizational skills and have the ability to prioritize work assignments with accuracy and detail.
• Skilled in critical thinking, listening, and following directions.
• Comprehensive ability to disseminate information quickly and perform tasks under pressure with short deadlines.
• Must be able to communicate effectively with customers and co-workers.
• Provide excellent customer service and remain professional while dealing with difficult individuals.
• Make decisions in accordance with the laws of the State of Texas and the ordinances of the City of Mansfield with prudence, Integrity and in an impartial manner.
• Effectively respond to a high-pressure environment; meet deadlines and perform multiple tasks under pressure; ability to work with frequent interruptions and changes in priorities.

REQUIRED EDUCATION, TRAINING AND EXPERIENCE:

• High school diploma or equivalent.
• Customer Service/Cash Collections experience.
• Must possess and maintain a valid State of Texas Driver’s License.
• Municipal Court Clerk Level I Certification or the ability to achieve within 12 months of hire.

DESIRED TRAINING AND EXPERIENCE:

• Two years court clerk experience
• INCODE 9 software knowledge
• Speak fluent Spanish
• Associates or Bachelor’s degree in related field

SPECIAL REQUIREMENTS:

• Attendance of programs provided by the Texas Municipal Court Education Center (TMCEC) for continuing education. Must be able to travel as needed to attend education courses.

ESSENTIAL PHYSICAL FUNCTIONS:

The physical activity of this position

• Extending hand(s) and arm(s) in any direction.
• Particularly for sustained periods of time.
• Moving about on foot to accomplish tasks, particularly moving from one work site to another.
• Picking, pinching, typing or otherwise working, primarily with fingers rather than with the whole hand as in handling.
• Applying pressure to an object with the fingers and palm.
• Perceiving attributes of objects, such as size, shape, temperature or texture by touching with skin, particularly that of fingertips.
• Expressing or exchanging ideas by means of the spoken word. Those activities in which they must convey detailed or important spoken instructions to other workers accurately, loudly, or quickly.
• Perceiving the nature of sounds at normal speaking levels with or without correction. Ability to receive detailed information through oral communication, and to make the discriminations in sound.

The physical requirements of this position

• Light work. Exerting up to 20 pounds of force occasionally, and/or up to 10 pounds of force frequently, and/or a negligible amount of force constantly to move objects.

The visual acuity requirements including color, depth perception, and field vision.

• The worker is required to have close visual acuity to perform an activity such as: preparing and analyzing data and figures; transcribing; viewing a computer terminal; extensive reading; visual inspection involving small defects, small parts, and/or operation of machines (including inspection); using measurement devices; and/or assembly or fabrication parts at distances close to the eyes.

The conditions the worker will be subject to in this position

• The worker is not substantially exposed to adverse environmental conditions

AMERICANS WITH DISABILITIES

The City of Mansfield complies with the Americans with Disabilities Act of 1990 and it is our policy to ensure that no person is discriminated against based on their disability.  The City of Mansfield offers equal employment opportunity to qualified individuals and strictly prohibits the discrimination against qualified individuals on the basis of disability.  The City of Mansfield shall provide reasonable accommodates to applicants and employees who are otherwise qualified to perform the essential job duties when doing so does not create an undue hardship for the city.

EQUAL EMPLOYMENT OPPORTUNITY EMPLOYER

The City of Mansfield provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.  The City of Mansfield is mandated by federal law to provide a drug-free working environment for the safety of its employees and the public.  All employment is contingent upon passing a post-offer employment drug test and /or physical.

 

 

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.