CURRENT Job Postings

Click To Apply

Deputy Court Clerk

Description

Deputy Court Clerk

Full Time | In-Person | Competitive Benefits

Description

A municipal employer in Texas is seeking a dependable and detail-oriented Deputy Court Clerk to support daily Municipal Court operations. The role performs administrative, clerical, and customer service functions; processes payments; prepares court documents; maintains warrant and disposition records; and assists court leadership. This position reports to the Municipal Court Clerk. This is not a supervisory role, but the Deputy Clerk may assist with training new staff.

Essential Duties

• Process court fines, fees, warrants, and payments.
• Reconcile transactions and prepare deposits.
• Provide accurate information to the public regarding citations, court dates, warrants, and compliance requirements.
• Review and process documents submitted to the court.
• Enter and update records in court databases.
• Prepare and issue court orders and forms.
• Maintain files, records, scanning, data entry, and mail distribution.
• Perform receptionist duties and route calls and inquiries.
• Conduct license and record checks as required.
• Maintain confidentiality of all court and city information.
• Assist with training staff and perform other duties as assigned.

Minimum Qualifications

• High school diploma or GED.
• Ability to obtain Level I TMCEC certification within one year of hire.
• Acceptable background check and medical screening.
• Valid Texas driver license with acceptable driving record.
• Bondable with satisfactory credit history.

Knowledge, Skills and Abilities

• Strong customer service and communication skills.
• Knowledge of office practices and administrative procedures.
• Ability to type 35 words per minute and perform accurate data entry.
• Proficiency with Microsoft Office programs.
• Ability to interpret and apply procedures, ordinances, and court rules.
• Ability to work under pressure, manage multiple tasks, and meet deadlines.
• Ability to maintain professionalism and confidentiality.

Physical Requirements

• Ability to sit, stand, bend, reach, and move within the office.
• Ability to lift up to 35 pounds.
• Ability to perform repetitive motions such as typing.
• Ability to work in a fast-paced environment with frequent public interaction.

Additional Information

This job description reflects the essential duties and qualifications expected for the role. It does not constitute a contract. Employment is at-will. Duties and responsibilities may change based on operational needs.

Northlake_Senior_Court_Clerk_Position.pdf

Court_Operations_Assistant_Manager_Austin.pdf

Burleson DC 12-25_.pdf

City_Prosecutor Rosenburg.pdf

Relief_CRD_Announcement_-_External.pdf

CRD_Announcement_-_External.pdf

DEPUTY COURT CLERK

Apply Online at - Lakeway-tx.gov/jobs

Hiring Range: $18.76/hr ($39,020/yr.) and up depending on experience and qualifications.

BENEFITS

Retirement 7%, 2:1 City Match with TMRS

Group Medical & Dental Insurance

Icentives

• Bilingual in Spanish Pay
• Longevity Pay

Annual Leave Accruals

• 13 Paid Holidays
• 96 Hours Vacation
• 96 Hours Sick
• 16 Hours Personal Time

Qualifications

• REQUIRED EXPERIENCE, EDUCATION, CERTIFICATES AND/OR LICENSES
• High school graduate or equivalent (GED)
• Minimum of three (3) years of experience of general clerical/office experience
• Certification must be maintained to continue employment
• Must possess and maintain a valid Texas Class C driver's license and a satisfactory driving record, as defined by City policy
• Proof of citizenship and/or eligibility to legally work in the United States
• Successfully pass a criminal history background check
• Basic knowledge of ordinances, statutes, and laws within the scope of the Municipal Courts jurisdiction
• Knowledge of computer-aided databases; including accepted rules for access; use; and dissemination of data
• Knowledge of office practices; procedures; and equipment; including filing systems; telephone techniques; and letter and report writing
• Requires business mathematics skills to compute sums and calculations
• Must be skilled in using and troubleshooting various standard office machines and equipment
• Requires sufficient skill using the English language; grammar; spelling; punctuation; proofreading/editing; to prepare routine correspondence
• Requires skill in communicating/explaining Court procedures in the English language
• Requires sufficient human relations skills to present a positive image of the department; convey information to others; and use patience and sensitivity in dealing with a diverse population that can be hostile and confronting
• Ability to learn and perform all the duties of the job efficiently and in an open environment with interruptions and distractions
• Ability to learn; interpret; explain; and apply knowledge of the departments organization; operations; programs; functions; and specialized terminology when performing assignments
• Ability to work as a contributing member of a team; work productively and cooperatively with other departments and external customers; and convey a positive image of the City and its services
• Ability to operate a computer to produce routine correspondence and reports; and type/keyboard accurately with Microsoft office applications; learn and proficiently utilize new computer applications; including Incode software
• Ability to answer adequately; present information; and respond to questions from the public with professionalism
• Ability to maintain the confidentiality of private and sensitive information
• Ability to plan; organize; and prioritize work to meet deadlines and timelines; perform multiple tasks; work with frequent changes in priorities
• Discern and observe the needs of the public. Accurately count cash and give the correct change; record transactions; and keep accurate records
• Ability to add; subtract; multiply and divide into all units of measure; using whole numbers; common fractions; and decimals
• Must possess general manual ability to operate the computer; standardized office equipment requiring repetitive motions; perform filing or other office functions; and reach with hands or arms
• Must be able to move about an office; bend or stoop; retrieve files; lift books or other materials; use step-stools and step-ladders to store and retrieve items of various sizes; shapes; and forms weighing up to 30 pounds
• Must possess mental acuity for attention to accuracy and detail
• Must see and hear in the normal visual/audio range with or without correction

Benefits

• Benefit flyer: 2025-2026-Benefit-Recap Hiring range: $18.76/hr
• ($39,020) and up based on experience and qualifications

Responsibilities

• Under the general supervision of the Court Administrator and his/her designee work involves daily public contact requiring tact and diplomacy with excellent customer service in processing a wide variety of court cases of the Lakeway Municipal Court
• Reports to: Court Administrator
• Supervises: none
• Collects public funds at the Municipal Court service window by receiving cash; checks; money orders; and credit card payments in person; by mail; drop box; and online; issues receipts and credits payments on account for fines and other Court-related business for transactions requiring knowledge of payment and status codes; regulations; and departmental policy
• Attends walk-in customers and receives court documents from the public; defendants; and attorneys
• Provides public information and customer service assistance by explaining court procedures and the different options available to defendants in person; by telephone; mail; e-mail or fax
• Refers customers to appropriate staff for assistance with sensitive and private matters
• Processes online payments and enters notes in the case management system to release paid violations
• Exercises; initiative; judgment; and discretion when handling confidential and sensitive information
• Verifies daily collections of court fines and fees
• Processes and reviews community service orders; verify completion of community service hours; submittal to the court; dates; and closes the case
• Prepares and mails appropriate court case letters and documentation to defendants
• Processes daily recording of case disposition; court orders; and arrangements in the case management system
• Answers inquiries or questions concerning court matters in person; by telephone; mail; e-mail; or fax
• Explains procedures; options and forms to parties in case
• Verifies insurance coverage and updates/closes file
• Provides other general office services as required
• Performs other duties that support the overall objective of the position as assigned by the Supervisor
• Conveys a positive professional image by action; communication; and appearance
• Regular, reliable, and punctual attendance is an essential function of this job
• Contributes to team effort by performing other duties as assigned by Supervisor
• Follows Judges Standing Orders and performs duties ethically following the Judicial Cannons
• Must adhere to City/Departmental Policies and Procedures and follow Security and Safety Regulations
• Work is confined mainly to an office setting where some security/safety considerations exist from emotional argumentative or hostile customers
• The schedule is primarily Monday Friday; 8:00 am 5:00 pm; but requires flexibility in schedule to work night courts; and occasional weekends for special events such as Warrant Roundup
• Work requires travel; including overnight stays involving training and conducting City business
• Must be able to sit or stand for long periods answering phones; assisting defendants; performing computer work; filing; copying; scanning; and performing other administrative work

Job description

Under the general supervision of the Court Administrator and his/her designee work involves daily public contact requiring tact and diplomacy with excellent customer service in processing a wide variety of court cases of the Lakeway Municipal Court.

REPORTING RELATIONSHIPS

Reports to: Court Administrator

Supervises: none

MAIN JOB TASKS AND RESPONSIBILITIES
• Collects public funds at the Municipal Court service window by receiving cash; checks; money orders; and credit card payments in person; by mail; drop box; and online; issues receipts and credits payments on account for fines and other Court-related business for transactions requiring knowledge of payment and status codes; regulations; and departmental policy.
• Attends walk-in customers and receives court documents from the public; defendants; and attorneys. Provides public information and customer service assistance by explaining court procedures and the different options available to defendants in person; by telephone; mail; e-mail or fax. Refers customers to appropriate staff for assistance with sensitive and private matters.
• Processes online payments and enters notes in the case management system to release paid violations.
• Exercises; initiative; judgment; and discretion when handling confidential and sensitive information.
• Verifies daily collections of court fines and fees.
• Processes and reviews community service orders; verify completion of community service hours; submittal to the court; dates; and closes the case.
• Prepares and mails appropriate court case letters and documentation to defendants.
• Processes daily recording of case disposition; court orders; and arrangements in the case management system.
• Answers inquiries or questions concerning court matters in person; by telephone; mail; e-mail; or fax.
• Explains procedures; options and forms to parties in case.
• Verifies insurance coverage and updates/closes file.
• Provides other general office services as required.
• Performs other duties that support the overall objective of the position as assigned by the Supervisor.
• Conveys a positive professional image by action; communication; and appearance.
• Regular, reliable, and punctual attendance is an essential function of this job.
• Contributes to team effort by performing other duties as assigned by Supervisor.
• Follows Judges Standing Orders and performs duties ethically following the Judicial Cannons.
• Must adhere to City/Departmental Policies and Procedures and follow Security and Safety Regulations.

REQUIRED EXPERIENCE, EDUCATION, CERTIFICATES AND/OR LICENSES
• High school graduate or equivalent (GED).
• Minimum of three (3) years of experience of general clerical/office experience.
• Municipal Court Clerk Certification preferred or must obtain Court clerk Certification Level I within 18 months of hire. Certification must be maintained to continue employment.
• Knowledge of computers and standard office practices and procedures, information systems, and Microsoft Office based programs with accurate and high-speed data entry, administrative or clerical experience is desirable, customer service, and cashiering.
• Bilingual in English-Spanish, preferred.
• Must possess and maintain a valid Texas Class C driver's license and a satisfactory driving record, as defined by City policy.
• Proof of citizenship and/or eligibility to legally work in the United States.
• Successfully pass a criminal history background check.

KNOWLEDGE, SKILLS, AND ABILITIES
• Basic knowledge of ordinances, statutes, and laws within the scope of the Municipal Courts jurisdiction.
• Knowledge of computer-aided databases; including accepted rules for access; use; and dissemination of data.
• Knowledge of office practices; procedures; and equipment; including filing systems; telephone techniques; and letter and report writing.
• Requires business mathematics skills to compute sums and calculations.
• Must be skilled in using and troubleshooting various standard office machines and equipment.
• Requires sufficient skill using the English language; grammar; spelling; punctuation; proofreading/editing; to prepare routine correspondence.
• Requires skill in communicating/explaining Court procedures in the English language.
• Requires sufficient human relations skills to present a positive image of the department; convey information to others; and use patience and sensitivity in dealing with a diverse population that can be hostile and confronting.
• Ability to learn and perform all the duties of the job efficiently and in an open environment with interruptions and distractions.
• Ability to learn; interpret; explain; and apply knowledge of the departments organization; operations; programs; functions; and specialized terminology when performing assignments.
• Ability to work as a contributing member of a team; work productively and cooperatively with other departments and external customers; and convey a positive image of the City and its services.
• Ability to operate a computer to produce routine correspondence and reports; and type/keyboard accurately with Microsoft office applications; learn and proficiently utilize new computer applications; including Incode software.
• Ability to answer adequately; present information; and respond to questions from the public with professionalism.
• Ability to maintain the confidentiality of private and sensitive information.
• Ability to plan; organize; and prioritize work to meet deadlines and timelines; perform multiple tasks; work with frequent changes in priorities.
• Discern and observe the needs of the public. Accurately count cash and give the correct change; record transactions; and keep accurate records.
• Ability to add; subtract; multiply and divide into all units of measure; using whole numbers; common fractions; and decimals.

WORKING CONDITIONS & PHYSICAL REQUIREMENTS
• Work is confined mainly to an office setting where some security/safety considerations exist from emotional argumentative or hostile customers.
• The schedule is primarily Monday Friday; 8:00 am 5:00 pm; but requires flexibility in schedule to work night courts; and occasional weekends for special events such as Warrant Roundup.
• Work requires travel; including overnight stays involving training and conducting City business.
• Must be able to sit or stand for long periods answering phones; assisting defendants; performing computer work; filing; copying; scanning; and performing other administrative work.
• Must possess general manual ability to operate the computer; standardized office equipment requiring repetitive motions; perform filing or other office functions; and reach with hands or arms.
• Must be able to move about an office; bend or stoop; retrieve files; lift books or other materials; use step-stools and step-ladders to store and retrieve items of various sizes; shapes; and forms weighing up to 30 pounds.
• Must possess mental acuity for attention to accuracy and detail.
• Must see and hear in the normal visual/audio range with or without correction.

Manor_Deputy_Court_Clerk__1.pdf

Title: Part-Time Municipal Court Clerk

Department: Municipal Court

Reports To: City Manager

FLSA Status: Non-Exempt

Position Summary:

The Part-Time Municipal Court Clerk performs clerical and administrative duties related to the operations of the Municipal Court. This position assists in processing citations, maintaining court records, preparing dockets, coordinating with law enforcement, and providing customer service to the public. The employee works under general supervision and in compliance with applicable state laws, city ordinances, and court procedures.

Essential Duties and Responsibilities:

·         Receives, records, and processes citations, complaints, and payments for fines and fees.

·         Prepares court dockets, summons, subpoenas, and correspondence for the Municipal Judge and Prosecutor.

·         Assists in scheduling court appearances and ensuring defendants are properly notified.

·         Collects payments and issues receipts; reconciles daily cash drawers and prepares deposits.

·         Answers inquiries from the public, defendants, attorneys, and law enforcement regarding court procedures and case status.

·         Enters and updates case information in the court management system.

·         Prepares reports for the Texas Department of Public Safety (DPS) and other state agencies as required.

·         Maintains confidentiality of court records and ensures compliance with the Texas Code of Criminal Procedure, Open Records Act, and judicial ethics standards.

·         Assists with preparing and mailing notices for warrants, show-cause hearings, and failure-to-appear violations.

·         Performs other duties as assigned or required by the Court Administrator, City Secretary, or Municipal Judge.

Required Qualifications:

·         High school diploma or GED equivalent.

·         One (1) year of clerical, administrative, or customer service experience; prior experience in a court or legal setting preferred.

·         Knowledge of or ability to learn Texas municipal court procedures, rules, and terminology.

·         Proficiency in Microsoft Office (Word, Excel, Outlook) and basic office equipment.

·         Excellent communication, organizational, and recordkeeping skills.

·         Ability to maintain composure and professionalism in interactions with the public and court personnel.

·         Ability to work independently with minimal supervision and handle confidential information appropriately.

Preferred Qualifications:

·         Certification as a Level I Municipal Court Clerk through the Texas Court Clerks Association (TCCA) or willingness to obtain within one year of employment.

·         Bilingual (English/Spanish) proficiency preferred.

Working Conditions:

·         Work is performed in an office and courtroom environment.

·         Position is part-time, typically 20 hours per week, depending on court schedule and workload.