City of Georgetown
JOB DESCRIPTION
Job Title: Court Clerk (Deputy or Senior)
FLSA Category: Non-exempt
Effective Date: 3/20/2024 Revision Date: 3/20/2024
SUMMARY: Ensures the efficient and accurate operation of the City's court by performing clerical duties in a timely and adequate manner.
Applicants are encouraged to submit a cover letter & resume.
ESSENTIAL FUNCTIONS: Essential functions, as defined under the Americans with Disabilities Act, may include any of the following representative duties, knowledge, and skills. This is not a comprehensive listing of all functions and duties performed by incumbents of this class; employees may be assigned duties that are not listed below; reasonable accommodations will be made as required. The job description does not constitute an employment agreement and is subject to change at any time by the employer. Essential duties and responsibilities may include, but are not limited to, the following:
Deputy & Senior:
· Reviews and processes performed community service hours or non-cash requests; ensures information is recorded in multi-data systems.
· Provides quality customer service to Municipal Court customers by explaining court procedures and driver’s safety courses.
· Assists the public in person and by phone and may interpret for Spanish-speaking defendants.
· Records and processes mail.
· Ensures the effective coordination of Municipal Court operations to team and other City departments by communicating effectively on problems and issues.
· Performs other duties as assigned.
Knowledge of:
· Clerical procedures of processing, recording, and preparing legal documents, records, and reports related to court operations.
· City ordinances, court procedures, and legislation pertinent to clerical work
Skill in:
· Establishing and maintaining effective working relationships with other employees, outside agencies, and the general public.
· Using computers and related software programs.
· Exercising discretion in confidential matters.
· Communicating effectively, both orally and in writing.
· Reads TMCEC clerk manual, memoranda, legislation, and educational materials.
Deputy:
· Responsible for warrant administration by sending notices, preparing court documents recalling warrants as necessary, and ensuring accurate information is sent to DPS for the Failure to Appear program.
· Responsible for accurate court disposition and fine records by collecting payments, posting correctly to the court system, and balancing a cash drawer and depositing collections, following the established cashiering procedures; records and processes mail.
· Captures documents in a document imaging system to maximize productivity and provide efficient retrieval of information.
· Assists with the coordination of docket processing by setting and reviewing case information, sending notices, preparing summons or subpoenas, preparing court documents, and providing assistance to judge and prosecutor.
· Executes and transcribes court dockets and records dispositions.
· Acts as liaison between police, jail, and judge to make arrangements for the judge to provide magistration to persons jailed on MC warrants.
· Stays abreast of legislature and court procedures and training related to court duties.
Senior:
· Designs and implements systems and procedures under Municipal Court guidelines to ensure uniform and accurate docket settings, docket notifications, processing applicable forms, processing summons or subpoenas, coordinating courtroom activity, system updating, compliance case monitoring, and quality control.
· Oversees the deputy clerks and customer service reps who are responsible for accurate court disposition and fine records by collecting payments, posting correctly to the court system, balancing a cash drawer, and depositing collections daily. Ensures proper segregation of duties and verification of work being done.
· Prioritize and coordinate work assignments, and review processes for efficiency.
· Serves as Team Lead on completing daily tasks, along with special projects, and meeting deadlines.
· Ensures the front office is adequately staffed to promote good customer service.
· Collects payments, posts correctly to the court system, balances a cash drawer and deposits collections, and follows the established cashiering procedures; prepares daily bank deposits for the department.
· Develops and maintains working relationships with the county, other courts, school officials, community service organizations, and city departments to develop and implement collaborative youth services, including community service options.
· Researches, compiles, records, and files a wide variety of court records, reports, and materials including citations, summons, warrants, letters, required reports, and complaints.
· Assists juvenile/minor offenders for alternative sentencing options to include community resources such as, but not limited to; local, state, and federal agencies; school resources, and nonprofit agencies.
· Assists Court Clerk by providing accurate and timely data to prepare monthly reports.
· Assists the Teen Court Program.
MINIMUM QUALIFICATIONS:
Education, training, and Experience Guidelines
PHYSICAL DEMANDS AND WORKING ENVIRONMENT
Standing, sitting, walking, lifting, carrying, pushing, pulling, reaching, handling, fine dexterity, kneeling, crouching, crawling, bending, twisting, climbing, balancing, vision, hearing, talking, use of foot controls.
HIRING RANGE
Deputy: $16.67 - $20.88, hourly.
Senior: $19.29 - $24.17, hourly.
Salary
$39,520.00 - $45,780.80 Annually
Location
Round Rock, TX
Job Type
Full-Time
Job Number
201801496
Department
Municipal Court - Finance
Opening Date
02/02/2024
Closing Date
4/2/2024 11:59 PM Central
Under general supervision, the Deputy Court Clerk provides support services to the municipal court including scheduling court dockets, maintaining records of the court process, and coordinating assigned activities with the general public.
Posted range is the starting salary. Pay rate offered is based on experience.
AgencyCity of Round Rock
Address231 E. Main Street Suite 100 Round Rock, Texas, 78664
Phone512-218-6641
Websitehttp://www.roundrocktexas.gov
Juvenile Case Manager/Deputy Court Clerk
Reports to: Clerk of the Court
Salary: Up to $55,141.16 D.O.E.
PRIMARY DUTY:
The purpose of this position is to provide clerical, administrative, and quasi-judicial services through assistance in all facets of the operations of the Municipal Court including court in administering the court’s juvenile dockets and supervising the court orders in cases involving juvenile offenders. The Municipal Court Clerk will be responsible for maintaining records of court process, filing complaints, and providing premier customer service while coordinating activities with the general public.
NECESSARY KNOWLEDGE, SKILLS AND ABILITIES:
EDUCATION AND EXPERIENCE: • High school diploma or equivalent. • Two years experience in municipal court or working for a municipality.
CERTIFICATES AND LICENSES REQUIRED: • Texas Court Clerk Level 1 Certification; or ability to achieve in 12 months. • Valid Texas Driver’s License with a good driving record
BENEFITS
TMRS Pension
Social Security
2 medical plans
Dental Insurance
Vision Insurance
Life insurance
Long Term Disability
Short Term Disability
2 weeks paid parental leave
3 weeks vacation
13 days sick leave
10 paid holidays
Hidden Creek Golf Course perk
Employee Library Card
Free BRiCk membership
Quarterly employee events
Employee Assistance Program
& More
JOIN OUR TEAM: www.burlesontx.com/jobs
$17.98 - $20.00 Hourly
Cedar Park, TX
Full Time
202300177
Municipal Court
Division
01/17/2024
Continuous
The City of Cedar Park is seeking highly adaptable multitaskers with excellent communication skills for the position of Deputy Court Clerk. Working in the judicial system offers a professional and rewarding career path with diverse and challenging responsibilities. By working at the Cedar Park Municipal Court, you will be interacting with members of the public during stressful circumstances in their lives and have the opportunity to make a difference. If you are excited about working in the court community and dedicated to providing high levels of service to the public, this may be the opportunity for you. The position of Deputy Court Clerk performs a wide variety of administrative duties in support of the municipal court. Key skills needed for this position are the ability to provide strong bilingual customer service and be highly adaptable; able to switch gears on a continual basis. Strong organization, attention to detail, critical thinking skills, and technical ability is crucial. You must be able to work cohesively with a diverse team and take pride in contributing to a positive and inclusive work environment.
High School Diploma or the equivalent, and Two (2) years clerical work experience requiring public contact; or Any equivalent combination of experience and training which provides the required knowledge, skills, and abilities. Previous court experience preferred. Texas Municipal Court Clerk Certification, Level I or the ability to obtain this certification within two (2) years of hire.
The City of Cedar Park is a vibrant community of 82,220 consistently ranked by the U.S. Census Bureau as one of the fastest growing communities in the Austin metro. Named for a popular park and rail stop in the late 1800s, Cedar Park is now home to two professional sports teams, the Texas Stars AHL hockey team and the Austin Spurs NBA G-league basketball team, as well a growing number of high tech and major manufacturing employers. Cedar Park has several rankings by a variety of sources as one of the Best Cities for Families and one of the Safest Cities in Texas.
Join our team of dynamic, talented, and dedicated professionals. We work together, we enjoy serving the community, and we have fun at what we do. Join us today!
The City is an equal opportunity employer that maintains a policy of nondiscrimination with respect to each employee and applicant for employment. The City affirms its commitment that there shall be no discrimination against applicants or employees because of race, color, sex, religion, national origin, age, veteran status, disability, political affiliation, genetic information, or any other protected status.
AgencyCity of Cedar Park
Address450 Cypress Creek Rd, Bldg. 1 Cedar Park, Texas, 78613
Phone512.401.5000
Websitehttp://www.cedarparktexas.gov
City of Alvarado
Municipal Court Clerk
The City of Alvarado is accepting applications for the position of Municipal Court Clerk. The ideal candidate will be a highly adaptable multitasker with excellent communication and administrative skills ready to provide high-quality service to a dynamic and thriving community.
Alvarado is on the cusp of an explosion of new homes and businesses and that brings with it new City jobs including the addition of a third clerk to the Municipal Court Department.
Working in the judicial system offers a professional and rewarding career path with diverse and challenging responsibilities. By working at the Alvarado Municipal Court, you will be interacting with members of the public during stressful circumstances in their lives and can make a difference. If you are excited about working in the court community and dedicated to providing high levels of service to the public, this may be the opportunity for you.
Join our team of dynamic, talented, and dedicated professionals. We work together, we love to serve the community, and we have fun at what we do!
Interested in learning more? See the full job posting on our website.
To apply, please send an email to wallsb@cityofalvarado.org with the following information:
1) A cover letter of at least one page explaining why you are interested in the position. 2) An electronic copy of a completed City of Alvarado Employment Application. 3) A list of at least three professional references including phone number and active email address. 4) Any other information or materials that you believe will help us evaluate your candidacy. Email application submissions that do not include at least items 1, 2 and 3 will be rejected without notification.
$40,435.20 - $45,739.20 Annually
Coppell, TX
MUNICIPAL COURT
03/08/2024
3/24/2024 5:00 PM Central
To ensure you receive email communications from us, please add noreply@governmentjobs.com and pclark@coppelltx.gov to your address book.
The City of Coppell Municipal Court is seeking a dedicated Deputy Court Clerk to undertake essential front-facing clerical responsibilities, including customer interaction and professionalism, in addition to managing communication with various stakeholders such as city departments, attorneys, judges, law enforcement, and media via multiple channels. The ideal candidate will possess strong detail orientation and patience, along with a clear understanding and respect for Texas laws while maintaining a neutral stance on personal opinions. The Deputy Court Clerk will perform a wide range of technical and complex legal and clerical duties, requiring substantial knowledge of court processes, procedures, rules, and authority, with frequent contact with the public and adherence to confidentiality standards. They will also handle court appearances, data entry, correspondence processing, cash management, and maintain effective interaction with various stakeholders. Opportunity Description To view the full scope of this opportunity, including essential job functions, CLICK HERE!
Schedule Commitment Regular attendance is essential to meet the needs of the public. The court's hours of operation are Monday through Friday from 8:00 am – 5:00 pm.
Pay Plan This opportunity is non-exempt and on Pay Grade #6. The full Pay Grade Range is shown for growth and development opportunities within the grade. Salary determination is supported by budget availability and qualifications of the candidate to maintain internal equity. Hiring Range: $19.44-$21.99
Min $19.44 ($40,436.03)
Mid $23.81 ($49,519.81)
Max $28.19 ($58,625.63)
April 1-5: Panel Interviews and Writing Practical
Experience
Coppell Municipal Court
The Coppell Municipal Court Number 1 is dedicated and committed to promoting the highest standards in customer service, upholding the integrity of the court, and building public trust and confidence.
In accordance with the ADA, the City of Coppell is willing to consider any reasonable accommodation.
AgencyCoppell, City of (TX)
Address255 Parkway Blvd Coppell, Texas, 75019
Phone972-304-3699
Websitehttp://coppelltx.gov
3/18/2024 11:59 PM Central
APPLY ONLINE AT https://www.roundrocktexas.gov/city-departments/human-resources/job-openings/
Clerk of Court
APPLY ONLINE AT https://www.liveoaktx.net/departments/human-resources/careers
Position Summary:
Under general supervision, manages all non-judicial functions for the Municipal Court and staff by setting trial dates, reviewing cases, aiding in the development of the departmental budget, and preparing reports.
Essential Functions and Responsibilities:
Job Requirements:
Education and Experience:
High school diploma or GED equivalent and three (3) years of experience in a municipal court setting; OR an equivalent combination of education, training, and experience.
Licenses, Certifications, and Equipment:
A valid State driver’s license is required.
Must possess a Level II Court Clerk certification.
Work is performed in a standard office environment and customer service window. Operates standard office equipment such as personal computer and related software, fax machine, and copy machine.
Starting Salary:
$45,779 - $49,299 annually, (DOQ) depending on qualifications. Step increase after successful six month probation.
Benefits:
Education Assistance, Annual Step Increases, Certification Pay of up to $150 per month, Uniform Cleaning Allowance of $900 annually, Paid Vacation, Sick, (10) Holidays, (1) Floating Holiday and Longevity Day, Health, Dental (DHMO Plan) and Basic Life, LTD & AD&D paid at 100% for employee along with 45% dependent coverage. Voluntary plans Vision, Additional Life/AD&D, STD, and FSA. Retirement Plan - Texas Municipal Retirement System (TMRS) the City matches two to one. An employee becomes vested with the City at five years unless eligible for prior year service credit.
APPLY ONLINE AT https://www.austincityjobs.org/postings/116596
Position Information
Education and/or Equivalent Experience:
Licenses or Certifications:
Employment Application: The City of Austin employment application is an official document; incomplete applications will not be considered. Please be sure to detail on the application all current and previous employment that you wish to be considered as part of your qualifications.
Additional Information: Skills assessments may be used to determine selection for interview process after initial applicant review. This position will require a pre-employment Criminal Background Investigation (CBI) Working with the City of Austin provides a number of health and welfare benefits such as low-cost medical, dental, vision, paid leave time, a highly competitive retirement plan, training opportunities and more. Please click HERE for more information. This position is eligible for Public Service Loan Forgiveness (PSF) Program. This program is a federal program that is intended to encourage individuals to work in public service by forgiving the balance of their federal student loans. To learn more about the Court Clerk Assistant positions at Austin Municipal Court, please watch this video https://www.youtube.com/watch?v=944iAG0EMys
$21.78 – $24.50 per hour
Please note: Schedule may include days, evenings, nights, weekends and/or holidays. Municipal Court is a 24 hour, 7 days per week business operation. Schedule/location may change based upon business needs.
Preferred Experience:
Essential duties and functions, pursuant to the Americans with Disabilities Act, may include the following. Other related duties may be assigned.
Responsibilities – Supervisor and/or Leadership Exercised:
Must possess required knowledge, skills, abilities, and experience and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed.
The City of Austin is committed to compliance with the Americans with Disabilities Act. If you require reasonable accommodation during the application process or have a question regarding an essential job function, please call (512) 974-3210 or Texas Relay by dialing 7-1-1.
The City of Austin will not discriminate against any applicant or employee based on race, creed, color, national origin, sex, gender identity, age, religion, veteran status, disability, or sexual orientation. In addition, the City will not discriminate in employment decisions on the basis of an individual’s AIDS, AIDS Related Complex, or HIV status; nor will the City discriminate against individuals who are perceived to be at risk of HIV infection, or who associate with individuals who are believed to be at risk.
Required fields are indicated with an asterisk (*).
(Open Ended Question)
Required Documents
Effective Date: February 2024
Job Title: Warrant Clerk
Department: Municipal Court
Reporting Responsibility: Assistant Court Administration
SCOPE OF SUPERVISION: N/A
FLSA CLASSIFICATION: Non-exempt
Pay Grade: 15
I. JOB SUMMARY: Under direct supervision of the City Secretary/Assistant Court Administrator. Performs clerical and quasi-judicial administrative functions necessary to support the Municipal Court, requiring knowledge of Municipal Court procedures and traffic laws. Provides support to the Warrant Officer and Court Clerk II in their functions of administering justice. Has extensive public contact requiring judgment, initiative, discretion, and tact.
Ability to handle multiple tasks simultaneously. Must have effective communication skills, ability to work in fast-paced, high stress environment, and deal with conflict. Must have cash handling experience Preference will be given to a candidate that has experience with Municipal Court procedures and Incode software. Spanish language skills are a plus. A completed application is required for this position. Applications can be obtained from our website: www.ci.windcrest.tx.us or at City Hall, 8601 Midcrown, Windcrest, TX 78239. EOE.
II. JOB REQUIREMENTS:
A. EDUCATION AND/OR EXPERIENCE: Must have a high school diploma or a GED; six months related experience and/or training preferred.
B. CERTIFICATES, LICENSES, REGISTRATIONS: Possess 32 Hour New Clerk training through Texas Municipal Court Education Center (TMCEC)
and obtain Court Clerk Level I Certification within first year of employment. Ability to obtain Notary Public Certificate within first year of employment.
C. CONTINUING EDUCATION: Attendance of programs provided by the Texas Municipal Court Education Center (TMCEC) for continuing education.
D. SKILLS:
2. WRITING: Ability to communicate effectively in writing.
3. MATH: Operation of calculator and computer.
4. REASONING: Ability to apply common sense understanding to carry out instructions. Ability to deal with standardized situations with occasional variables. Ability to discern when other parties need to be involved in validating priorities. Skill in organizing resources and establishing priorities.
5. SPEAKING: Effective verbal communication skills required.
6. INTERPERSONAL: Ability to interact with staff, the general public, Mayor, City Council, Judge, Prosecutor, Clear verbal communication skills required.
7. OTHER JOB SKILLS: Skill in the use of computers and computer networks
III. JOB DUTIES/ESSENTIAL JOB FUNCTIONS:
A. Provide and assist public, either in person or by telephone, with information on status of citations, compliance dismissals, requests for continuance, and warrants.
B. Receives and processes daily payments on citations, payment plans, deferred dispositions, and/or warrants.
C. Processes mail received by the Municipal Court related to warrants.
D. Processes Cash Bonds and PR Bonds for warrants of arrest.
E. Prepares notices and warrants for “Failure to Appear” in Municipal Court and monitors warrants files.
F. Attends all Municipal Court Sessions.
G. Creates and maintains all warrants and capias pro fine Warrants
H. Issue Out of State Violator Compact
I. Follows up on defendants with outstanding balances owed
J. Sends balance due letters to defendants that have defaulted on payment agreements.
K. Issues show cause hearings for defendants with past due balances
L. Maps out geographic location of warrants for Warrant Officer
M. Communicates with Warrant Officer Warrant Activity
N. Tracks all warrant activity
O. Creates warrant officer monthly report
P. Process Bonds and PR Bonds
Q. Sends Warrants to Omni
R. Updates Omni System of Changes relating to Warrants
S. Files and maintains filing system of all warrants
T. Assists in support of the Municipal Court with any other duties as assigned.
U. Prepares Administration Reception area and Council Chamber for all Municipal Court Sessions.
IV. OTHER JOB FUNCTIONS:
A. Receive telephone calls and visitors; ascertain nature of business, answer broad spectrum of questions, resolve problems and/or take appropriate action for their resolution, direct calls and visitors to appropriate person for disposition.
B. Process online payments.
C. Notarizes documents for customers
D. Operate all standard type of office equipment.
VI. NON-PHYSICAL DEMANDS: Change of tasks, performing multiple tasks simultaneously and working with others as part of a team, noisy/distracting environment, irregular schedule/overtime and tedious exacting work.
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